If you’re setting up a new office there is a certain office equipment list you’re going to need to make your office run most efficiently. First of all, you’re going to need something to print. You’ll have to determine if you want to print in black and white or color. You’ll need something to scan, especially nowadays when everything is digital. You also likely need something to copy and maybe to fax..
These days you can get all four of those functionalities in one convenient unit. No longer do you have to go out and buy a separate fax or separate scanner, or a separate printer. These machines out of the box will do everything including printing, scanning, and copying. Also, there is usually an easy enough option for putting a fax module on one of these machines if that is important to you.
Another thing that needs to be in your office equipment list, which sort of goes hand-in-hand, with printing and copying, is a shredder. We don’t deal with shredders but we highly recommend having one in the office. After printing and scanning sensitive documents all day long there’s eventually going to be a time when you have to take them out of storage and dispose of them. Or maybe you need to destroy documents like this weekly. Whatever the case might be, you’re going to need a safe way to dispose of your paper documents when it comes to the time that they’re no longer needed.
Since we’re talking about electronics we would be remiss not to mention the importance of having a surge protector on your office equipment list. A surge protector is a necessary device for all of your office’s electronic equipment. Don’t think that because you have insurance that you don’t need a surge protector. Even if that’s the case it would take days or weeks to get the equipment replaced, which means downtime for your business. With the surge protector you have the peace of mind knowing that your office equipment will stay up and running in the event of a power surge, not to mention it’s protecting the investment of your equipment which could end up being completely destroyed.
Another thing any office also needs is a phone service; either running in their own office or via an outside phone answering service. If you don’t want or don’t need a hard wired phone system for your office, look into getting a virtual phone answering service. This type of service has an assistant that will answer your calls in a professional manner, and either forward the call to the appropriate person or take a message.
With the unique ways many of us are working these days, it’s hard to say if you even need anything more than that. Whether you need a desk or not at this point is even up in the air. More and more people are working from virtual offices or from home. Most people who work virtually don’t need an office suite. There’s a lot of shared office facilities where you can have all of these amenities at a low cost. A lot has changed in past 20 years, people are working in new ways and outsourcing a lot of things they used to hire people for. Offices are getting more streamlined, because everyone is interested in the bottom line. No one wants to waste money on extra space.
Office Equipment List: Conclusion
Keep your office lean by running on these essentials. Think there are other must-have pieces of office equipment? Chime in by adding a comment below.