Printer Lease: Why Lease Instead of Buy?


printer leaseThere are three ways to acquire a commercial multifunctional printer (MFP)— buy it, lease it, or rent it. Renting is typically a short-term option, so if you’re looking to own a commercial MFP long-term then your main options are to lease or buy.

Why choose one option over the other? Leasing is becoming an increasingly popular option for acquiring commercial office equipment, and for several good reasons. This article will go over the benefits of a printer lease, and why many customers are starting to lease instead of buy.

Benefits of a Printer Lease

Get it now for less money
When you lease instead of buy you can get the equipment now for less money than buying it outright. That’s because you don’t have to lay out money for the full cost of the machine all at once.

In fact, with a printer lease, you don’t have to lay out anything up front. You simply sign the lease then begin making monthly payments on a specified date. This is perhaps the most attractive benefit of leasing versus buying because it’s easier for businesses to fit into their monthly budget.

Tax benefits
There are tax benefits to leasing that many businesses may not be aware of. When you lease equipment for your business you can write off lease payments as a business expense.

Section 179 of the Internal Revenue Code allows businesses to fully deduct the cost of some newly purchased assets in the first year. Your company can also lease and still take full advantage of the Section 179 deduction. However, section 179 can change each year without notice.

With that said, please keep in mind that we are not tax professionals. If you are planning to rely on tax benefits to pay for your office equipment in the long run, then we recommend speaking with a qualified tax professional to confirm your business’s eligibility.

Service contract included in the price
Leasing office equipment still gives your business the opportunity to take full advantage of service contract. Better yet, payments for service contracts can be bundled with printer lease payments, so you can get everything you need for one low monthly price.

Service contracts cover the cost of supplies and maintenance, including parts, for the entire length of the lease. This gives you the peace of mind of not having to worry about downtime, or running out of supplies while you have the machine.


When you do the math, it makes financial sense to upgrade to a commercial MFP, and a printer lease is the easiest way to upgrade today.

If you’re currently working with an inexpensive HP, Brother, or another machine bought from a superstore you may actually be costing your business money.  A business working with a consumer machine is more than likely spending more money on toner per month than what it would cost to lease a commercial multifunctional printer with a service contract.

Ready to upgrade to a machine that will allow you to get more done while saving time and money? Visit our showroom today to see for yourself what a commercial MFP can do for your business.

Scroll to Top