Many customers I have been serving lately have been relatively new business owners filled with questions about how to lease a copy machine.

That’s perfectly understandable — if you’ve never had to do it before, how would you know where to start? Most importantly, how can you be sure you’re getting the lease that’s best for your individual business?

Before heading directly to an office equipment store and speaking with a salesperson, there are some important things you need to know about how to lease a copy machine.

In this post I’m going to give you a crash course on leasing a copy machine, explain a bit about how our process works, and let you know how to make sure you’re getting the best terms for your business.

Lease A Copy Machine: How The Process Works

Before you lease a copy machine — and most of the machines available these days also do printing, scanning, faxing, and so on — you should first determine what your needs are.

Here are some questions you should ask yourself first:

• What documents will you need to produce? i.e., booklets, double-sided copies, reduction enlargement etc.
• Do you need a color or black and white machine? Keep in mind all of our machines scan in color.
• How much will you be printing each month? 1000 copies? 10,000 copies? More?
• How long will you need the machine for? Most leases are from 3 to 5 years. Shorter term leases are more expensive per month than a longer term lease.

It’s good to put some thought into those questions. All of those factors above go into determining what is the right machine in your situation and the cost of your lease.

Also keep in mind that most leases include service and supplies, with the exception of paper, up to a certain amount of copies.

Once we have had a discussion to determine your needs, and match you up with the right machine on the right terms, we just need your company information and we can get the lease signed and the machine delivered to your office.

Do You Qualify To Lease A Copy Machine?

The top question we get from people who are new to leasing office equipment is “how do I know if I even qualify for a lease?” — Great question, and there’s a pretty cut and dry answer.

Leasing companies typically want your business to be around for two years before going into a lease with you, with one exception. If you’re an experienced professional — such as a doctor, lawyer, accountant, etc. — and you recently opened your own practice chances are you will qualify for a lease.

Another possible exception for brand new businesses is if the principal signing the lease has good credit. Depending on the principal’s credit history we may sign a lease with a new business.

If you have any other questions about how to lease a copy machine, please leave a comment below or use the contact form to get in touch with me directly.