Copier Lease Audit

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copier-lease-auditAt Dean Office Solutions we offer a program that’s available to anyone called a copier lease audit. Whether you’re a customer or a prospect, you can have us come in and assess your current copier leasing arrangements. We will then provide you with guidance on what to do next.

A copier lease audit is particularly good for small to medium sized businesses (SMBs) who might not have as good a handle on what they are paying for certain things as they should. For example, when a business owner has questions about what they’re paying for when it comes to their office equipment leases, we can step in and provide them with answers.

The Problem With Your Copier Lease

Typically, office equipment leases are nothing like automobile leases, and that’s a problem for business owners. What I mean by that is, with an auto lease you can be sure that as you get close to the end of the lease the company will tell you it’s time to get a new car.

When it comes to a copier lease, the leasing company would be happy to keep billing you for the rest of your life for the same piece of equipment. In most cases these companies will not contact you to tell you it’s the end of the lease agreement, which causes a number of problems.

The first problem is that your lease could go into renewal for either one month to twelve months. The worst thing about this scenario is you will not have service and supplies included any longer — your service contract ends with the lease. So not only would be be stuck with a new lease, but now you’re responsible for your own service on an old machine.

Our Copier Lease Solution

What we can do to resolve your copier lease problems is come in and assess where you are with your leases, and provide guidance on what would make the most sense as to what to do with them.

Here’s a story about one customer, the owner of a regional moving and storage company in Morris County, New Jersey, that contacted us after they let go an employee who was in charge of paying bills.

The company had (4) Leases for equipment in multiple locations. One of the leases should have ended (3) years previous. They had been paying $ 400.00 per month on this for (3) extra years. I was able to resolve the situation for him by having him buy the equipment out for $250 and ending the lease.

The bottom line is that most people don’t know where they are in their copier lease agreement, and companies don’t give all the information. What adds to the problem is the renewal factor — you have to send the company a letter, between three to six months before end of lease, to tell them what your intentions are.

You can either buy the machine, renew the lease, or return the equipment. But the thing is you have to tell them, otherwise you may not be able to return it if it gets too close to the end of the lease.

With our copier lease audit program we’ll work together to figure out what’s best for you. We always contact our customers before the end of a lease to find out what they want to do, and will do all steps required to fulfill what you want to do next.

To take advantage of our Copier Lease Audit program, please contact us today.

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