When a business comes to us to lease a copier or printer, what they usually end up leaving with is a multifunction printer. At Dean Office Solutions we only get involved with equipment that can copy, print, and scan. A select number of our machines can perform 4 functions: copying, printing, scanning, and faxing. However, it’s easy to add a fax to any multifunction machine if you need to.
If you’re still using more than one machine to do what can be accomplished with a single device, you’re wasting both time and money. In this post we’ll go over a few of the many advantages of using a multifunction device versus using standalone machines.
Advantages of Using a Multifunction Printer
Cost
The biggest advantage is cost. No, we don’t just mean it’s cheaper to buy 1 machine versus buying 3 or 4 machines. That goes without saying. What we mean is it’s cheaper to run the machine. This is especially true if you’re a high-volume user, meaning you’re outputting a significant number of prints and copies each month. With a multifunction printer your total output cost per month is much less expensive than the cost of outputting on a separate printer, copier, and fax machine. The reason why it’s so much less expensive leads right into our next point.
Parts and Supplies
When you’re using individual pieces of equipment to copy, print, scan, and fax, you’re dealing with separate parts and supplies for all of these machines. That not only makes it more frustrating when it comes time to shopping for new consumables, it also racks up your total output cost per month.
Single-function machines tend to combine the toner, drum, and developer into one single cartridge. That might sound convenient, but it actually means you have to replace all of those things at once, even when it might not be necessary. With a multifunction printer you have the flexibility of being able to replace just the toner, for example, if everything else is working fine.
Speaking of toner, with a multifunction machine you only need to worry about having one set of toner cartridges on hand. It’s cheaper to buy your consumables this way, which makes it less expensive to produce prints and copies. The total output costs ends up being around a penny per print, and it doesn’t get much cheaper than that.
Office Space
Whether you’re a small, medium, or larger sized business, every square inch of your office space counts. A multifunction printer can help you save space by replacing 3 to 4 devices with 1 device that can do everything. You’ll also be using fewer electrical outlets, thereby consuming less electricity throughout the day.
As you can see, there are many reasons why businesses are turning to multifunction devices for their office equipment needs. Whether it’s to save money, simplify the process of replacing parts and supplies, or simply to save space. The demand for multifunction machines will continue to grow, and we’ll continue offer the best here at Dean Office Solutions.