Maintenance for a Scanner: Extending the Life of Your Equipment


maintenance for a scannerAny type of office equipment with moving parts will eventually need maintenance. Maintenance for a scanner is just as important as maintenance for other parts of your machine.

A scanner works by taking a piece of hard copy paper and digitizing it. Whether you’re making a copy of a document, or scanning it to put it on your computer, you’re really doing the same thing.

Parts that could lead to needing maintenance for a scanner are the parts that pull the paper through the machine. You don’t need to worry about maintenance on the parts required for output because a scanner is all about input.

The parts that pull paper through a scanner are the feeder and rollers. These are the parts you should be most concerned about if you use your scanner regularly.

With most scanners and multifunctional machines, there’s a kit that comes with rollers and other items that wear out over a period of time. The kit may also come with instructions on how to replace the parts yourself.

Attempting to do maintenance for a scanner on your own could be dangerous if you’re not experienced with repairing office equipment. Any time you’re going inside the machine and taking out parts you’re putting yourself at risk.

Not to mention it takes valuable time out of your work day when you could be spending time on other tasks.

Contact Dean Office Solutions for Maintenance for a Scanner

If you rely on your scanner for your day-to-day work, we understand you want it running as efficiently as possible. If you require maintenance for a scanner, that’s something that should be done sooner rather than later.

That’s why we offer same-day service calls. At Dean Office Solutions we have been servicing scanners for years. We know what to look for, how to identify what needs to be replaced, and how to clean internal components.

As soon as you start getting paper jams in the document feeder, you’ll know your machine needs maintenance. It will only get worse over time, so we recommend giving us a call right away.

We would be happy to go to your office and fix the machine on-site. Our service technicians carry all the components for most major machines, so you won’t have to wait around for days for the parts to come in.

In most cases we can get the job done on the same day, or the next business day at the latest.


Ultimately, maintenance for a scanner is something that usually does not need to be done as frequently as maintenance on components, but it’s still something that business owners should be aware of.

Getting paper jams while scanning documents is a sure sign that maintenance is needed. Before it gets any worse, please contact us and we’ll get your scanner running in top shape in no time.

For further information on how to maintain your equipment, please see our writeup on printer maintenance which explains how you can extend the life of your machine.

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