The Value of a Copier Lease Contract


copier lease contractAs the owner of Dean Office Solutions, I’ve been involved in this business for nearly 35 years. With that much experience, I can say with confidence that most of the equipment in this industry is under a copier lease contract.

Even more copiers are leased per deal than cars. Sure, people still buy copiers to some extent, but in my business, almost all copiers are leased.

A copier lease contract is so popular because it offers a tremendous value. For an affordable monthly price you can have a brand new copier in your office, and even throw in a copier maintenance contract that will cover the machine for the length of your lease.

Another reason why a copier lease contract offers greater value is because there’s always an opportunity to upgrade after a set number of years. Buying a machine is so final. It means you own that copier for the foreseeable future. Not everyone wants to make that kind of commitment, especially if they like to keep up with current technology.

If you’re the type of person that likes to upgrade every three years, then signing a three-year copier lease agreement gives you the opportunity to return the machine and lease a new one. You’ll also have the option to keep the machine at the end of the lease if that’s what you decide on.

Why Sign a Copier Lease Contract With Dean Office Solutions

With nearly four decades in the business, I’ve become a lease expert. I’ve gotten to know all the major lease companies and deal with many of them directly. I’ve also learned who not to deal with, like the ones who make copier contracts difficult for customers.

We deal exclusively with customer-friendly companies, which we judge based on how easy they are to deal with at the end of a lease. You see, there are things that need to be done at the end of a lease so it doesn’t go into renewal.

Letting a lease expire, without notifying the leasing company of your intentions, will cause it to go into renewal. Renewal can be from one to twelve months and getting out of it is a pain, if at all possible.

Even worse is when you throw copier service contracts into the mix as well. If you have had a service contract that ran concurrently with your lease, and your lease expired, you’ll need to make additional arrangements for service on top of paying for your lease.

In order to avoid renewing your lease, you need to send a letter or email indicating you intend to return the machine. The letter should be sent several months ahead of the lease end date.

With that said, we deal with companies that will gladly accept their machine back at the end of the lease and keep the customer experience as simple as possible.

Copier Lease Contract: In Summary

Whether you’re a customer of ours or not, we can look at your current lease and guide you in the right direction. Our free copier lease audit will show you what you have to do, and help you get everything in place before the end of your lease. Then, after your lease is up, we’ll be happy to pair you with a new model.

If you’re interested in extending the life of your equipment, please see our article full of helpful maintenance tips.

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